This regulation sets the objectives, the composition and the mode of operation and organization of the National Institution of Evaluation, Quality Assurance and Accreditation "IEAQA"
IEAQA ensures evaluation, quality assurance, and accreditation in higher education. The evaluation operations are carried out by expert commissions composed in accordance with the provisions set by the Mechanism.
For the purposes of these internal rules, the following terms shall be understood:
- the law: law n ° 2008-19 of February 25th, 2008, relative to the higher education, as modified by the decree-law n ° 2011-31 of April 26th, 2011, and in particular its article 42.
- the Decree: Decree No. 2012-1719 of 14 September 2012, fixing the composition of the national authority for evaluation, quality assurance, and accreditation and the modalities of its operation.
- the "IEAQA" Body: the body as provided for in Article 42 of the Law.
- The Council: the Council of the proceeding as provided for in Articles 2 and 3 of the Decree.
The secretary would: as provided in Article 17 of the Decree.
IEAQA is composed as follows:
- The board
- Two technical departments
- A permanent secretary
The council, the composition of which is prescribed in article 3 of the decree referred to above, is chaired by a representative of the academic body as referred to in article 4 of the decree referred to above.
The President of the proceeding directs the work of the Board of the proceeding and ensures the impartiality, reliability, and transparency of the evaluation and accreditation operations, as well as its independence from any other third party.
The chairman of the authority may delegate part of his duties and his signature to the staff placed under his authority and within the limits of the assignments assigned to them.
The members of the council of the body are appointed by decree, on the proposal of the minister of higher education and, following a call for candidacy, for a period of three years renewable once.
In the event of a vacancy for any reason, a new member shall be appointed within a maximum period of three months for the remaining period in accordance with the same appointment procedures. The exercise of the functions of a member of the Council of the establishment is strictly personal.
Every member of the Board of the establishment is obliged to respect the confidentiality of the information to which he has access
The council of the authority is charged with:
- The introduction of a quality system and a procedural manual specific to the proceeding
- The day before, in all the stages of the work of the authority, to the improvement of the quality of its services, its reliability and to put its activities and methods at the disposal of the external evaluation by its counterparts within the framework of the reciprocity
- Approval of methodology and procedures for quality assurance
- The development and adoption of a code of ethics
- The drafting of the rules of procedure
- Accreditation of expert evaluators on the proposal of the technical departments of the body on the basis of calls for applications
- The determination of the international cooperation policy in coordination with the supervisory authority
- Establishment of an evaluation and accreditation program in accordance with the priorities set by the Minister of Higher Education and the accreditation applications of higher education and research institutions
- Approval of evaluation reports and applications for accreditation
- The deliberation on the annual report of the body referred to in article 49 of law n ° 2008-19
- The discussion of the budget of the proceeding
- The proposal to the Minister of Higher Education and on the basis of calls for applications, the appointment of the General Secretary and heads of departments
- The establishment of a system for monitoring procedures adopted by universities and higher education and research institutions in the light of evaluation and accreditation reports.
The Council shall meet at least once every three months and whenever necessary upon convocation by its chairman to give its opinion on matters on an agenda communicated at least 15 days in advance to all Board members, and with supporting documentation for all matters to be considered at the Board meeting.
The Chair of the Board appoints a senior staff member from the Board secretary to prepare for the proceedings, attend Board meetings and prepare minutes. In consultation with the various departments of the body, the secretary of the council proposes to the president the agenda and the date for holding the meeting and prepares a complete file including the various documents to be examined.
Once the date of the meeting is fixed by the president of the council, the secretary prepares and sends by means of the order desk the convocations accompanied by the file of the meeting to the various members of the council.
Members who can not attend the meeting are required to inform the secretary at least 3 days before the meeting.
If one of the members can not attend the meeting, he can only delegate his duties to the chairman of the board, up to twice a year. In this case, the chairman of the board must inform the parent ministry within ten days of the board meeting.
The chair of the board may request the replacement of any member who has been absent three consecutive times without justification.
The Council can deliberate validly only in the presence of the majority of its members.
In the absence of a quorum, a second meeting shall be held in not more than seven days provided that the number of members present is not less than one-third of the members.
However, if the quorum is not reached, the council may meet validly to consider urgent matters, regardless of the number of members present.
The council gives its opinion by the majority of the votes of the members present, In case of equality of votes, that of the president is preponderant. The deliberations of the council are recorded in a minute co-signed by the president and all the members present after its validation. A copy shall be sent to the members of the Board for an opinion within one week of the date of the meeting.
Meetings of Council meetings are opened, suspended and closed by the President. This one directs the debates.
The council secretary prepares the list of present and absent and provides the list of excused persons.
The quorum for valid deliberation is established at the beginning of the meeting.
The secretary prepares the minutes of each meeting. The minutes must be the detailed account of the debates. It mentions in particular:
- the place and date of the meeting.
- the names of the members present excused or absent.
- items on the agenda.
- the finding by the President that the conditions for valid deliberation are met.
- the conclusions and recommendations that were agreed.
Once the minutes are validated by the council, it is sent by email to the various council members.
The minutes of board meetings are recorded in a special register kept by the board secretary. At each meeting, there will be approval of the minutes of the previous meeting.
It is created at the institution of evaluation and accreditation committees covering all the disciplines and domains that are part of its activities. Accreditation and Evaluation Committees are responsible for:
to study the evaluation and accreditation reports and issue a technical opinion on them,
to propose specific technical criteria relating to evaluation and accreditation.
and to propose criteria for the selection of evaluators and experts.
Each Evaluation and Accreditation Committee is composed of four specialized experts recognized for their scientific competence, their experience in the areas concerned by the evaluation and/or accreditation. The presiding judge may invite any person whose participation is deemed useful to attend the work of the committee with the advisory's opinion.
It is created at the institution a committee of selection and qualification of the evaluators and experts, in charge of examining the files of the candidacy of the evaluators and to follow the process of their qualifications.
The Evaluator Selection and Qualification Committee is composed of the President of the Authority, the Heads of Technical Departments and a member of the Evaluation and Accreditation Committee concerned. The secretary of the committee is provided by the head of the evaluators and experts.
An arbitration committee is created at the institution to deal with any appeal against the decisions of the authority. The Committee formulates its opinion and its recommendations to the president of the body who decides definitively on the appeal in question on the assent of the arbitration committee.
The decisions on the evaluation and accreditation are made by the president of the proceeding with the assent of the evaluation and accreditation committee and after validation by the council of the institution.
The body referred to in article 42 of the law submits to the President of the Government an annual report on the evaluation activities carried out.
Board members are required to respect the secrecy of documents and information of a confidential or personal nature communicated to them, as well as the secrecy of the deliberations.
Any modification of these internal regulations must be adopted by the Board after the inclusion of this item on the agenda in accordance with the terms and conditions set forth in Article 8 above.